McMenamins Crystal Ballroom

Recognition for the Crystal Ballroom from Citysearch.com:
2001 Audience Winner: Best Place to Hear Live Music
2001 Editorial Winner: Best Place to Hear Live Music
2001 Editorial Winner: Best Place to Celebrate New Year's Eve
2002 Editorial Winner: Best Live Music Venue
2003 Audience Winner: Best Live Music Venue
2003 Editorial Winner: Best Live Music Venue
2004 Editorial Winner: Best All Ages Club
2005 Audience Winner: Best All Ages Club
2006 Editorial Winner: Best Live Music Venue

Visit AOL CityGuide
http://cityguide.aol.com/portland/bestlivemusic/?page=main&tab=nightlife/

Interested in getting your act on the Crystal Ballroom's stage? Check out our guide, Opening At The Crystal.
http://www.mcmenamins.com/bin/OpeningAtTheCrystal.pdf

Is your act booked for an event at McMenamins? Help give it the best promotion possible by checking out our Marketing Resources Guide.
http://www.mcmenamins.com/bin/MarketingResourcesMusicians.pdf

Floor and stage plan
http://www.mcmenamins.com/bin/CrystalFloorPlan.pdf

Lighting diagram
http://www.mcmenamins.com/bin/CrystalLightingPlot.pdf

Sound manifest Crystal
http://www.mcmenamins.com/bin/SoundManifest07.pdf

Sound manifest Lola's Room
http://www.mcmenamins.com/bin/lolassoundmanifest.pdf

Technical and logistical packet
http://www.mcmenamins.com/bin/Tech%20Packet.pdf

RENTAL EXPENSES TO OUTSIDE PROMOTERS

$500.00 RENT
$750.00 SOUND & LIGHTS
$200.00 PRODUCTION MANAGER ($25/hr OT)
$150.00 STAGE MANAGER ($20/hr OT)
$200.00 FOH TECHNICIAN ($25/hr OT)
$200.00 MONITOR ENGINEER ($25/hr OT)
$200.00 LIGHTING DIRECTOR ($25/hr OT)
$150.00 HOSPITALITY ($20/hr OT {mileage is.33/mile})
$800.00 SECURITY ($100/hr OT)
$100.00 BOX OFFICE STAFF ($20/hr OT)
$200.00 ADMINISTRATION FEE
$ - BOX OFFICE CREDIT CARD FEE (2.75% of Box Credit Card Sales)
$3450 - Total room rental figure

Overtime: All expenses incurred by the Crystal Ballroom for Catering, Advertising, requested stagehands, overtime (anything over 10 hours), backline, barricade, risers, etc. will be added to total rental rate.

Deposits: A non-refundable 50% room deposit and a $2500 ‘untenured promoter fee' [UPF]is due immediately in order to secure the room. If ticket sales exceed 500 the ‘UPF' will be refunded, if ticket sales are below 500 the room keeps the entire $2500 to make up for less than 1/3 capacity and corresponding lack of sales. The ‘UPF' will not be refunded if the event cancels within 60 days of the event.

Settlement: Venue will pay renter with a company check at the immediate conclusion of door sales. Any cash required must be requested 3 working days prior to the event. Cash advances will not exceed advance ticket sales.

Late Night Fee: There is a $1000/hr additional fee for any events after 3AM. We may also require additional security for events of that nature.

Merchandise: Merch rate is 20% they sell. We can provide a seller with advance notice and will keep 30% of sales. The outside promoter will receive no revenue from the merchandise as that is the prerogative of the house. House keeps a percentage of all transactions.

Tickets: All tickets must be placed through the venue onto the Ticketmaster system. All comps, label buys, and holds must be approved by the venue. There is a $1/ticket venue fee at the Box Office.

Refunds: All refunds will be directed to the outside promoter. In the absence of an outside promoter representative, the venue shall use its own discretion regarding refunds and all refunds shall be deducted from settlement.

Insurance and Licenses: Renter must provide liability insurance not less than $1,000,000 for any single occurrence naming McMenamins Inc. dba. Crystal Ballroom as additionally insured. Tickets will not be placed on sale until binder is received. Promoter is responsible for all ASCAP, B.M.I., and SESAC fees.

Production Advance: Performers or their representative must contact venue's production manager 5 days prior to the event in order to advance production needs, otherwise runner will arrive at 6 p.m. and all rider items/requests will be greatly limited if provided at all.

Layout: The Crystal Ballroom is located on the 3rd floor. The first floor is Ringlers Restaurant and the 2nd floor is Lola's Room, both of which may have a public or private event simultaneously with the Crystal.

Cancellation/Postponement: The contract covers the specified event for the specified date. No substitution will be accepted for a cancellation. If the event is postponed the room deposit will be transferred to the date of the new event but the $2500 'UPF' will be applied toward the date of the originally scheduled show and an additional $2500 will be requir order to reschedule.

Capacity: The venue's capacity is 1500*. All artist and promoter guests and comps will be deducted from sellable. Comp and guest space must be reserved in advance. House is entitled to 20 guests. House guests will not effect sellable. Promoter must have guest list to house no later than 2 hours prior to doors. VIP cap is 25.
*Seated capacity is 850. Seated shows must be 21 and over. There is a $2/chair rental fee.

PDF version
http://www.mcmenamins.com/bin/OutsidePromoterExpenses.pdf

MARKETING RESOURCES FOR OUTSIDE PROMOTERS
Marketing resource guide (PDF)
http://www.mcmenamins.com/bin/Marketing%20resources%20at%20the%20Crystal%20Ballroom%20-%20outside%20promoter.pdf